Manage Your Operation


Use the yard planning and vessel planning functions to improve your vessel and yard operations


Use the tablet based software to record operational activities in real time, utilise PRA’s to increase receival speed and accuracy and use the automatic storage invoicing to remove revenue leakage.


Improve all aspects of reporting by using the statistical dashboards, EDI communication and online client portal.


Operating efficiency is key to the long term success of a terminal and the right terminal operating solution is key to ensuring that your terminal is running at optimum efficiency.

However not only does a solution need to include all the features required by a terminal to improve its efficiency, it also needs to be affordable.

PortManager includes all the relevant features, is trusted by over 15 sites worldwide and with its free implementation and training along with the option of subscription pricing means that the right terminal operating solution is affordable to all terminals irrelevant of size and geographical location.

Plan.Operate.Report Is the PortManager mantra and by including features that cover these 3 key areas there is no doubt that PortManager will help your terminal reach its optimum efficiency.

Features and Benefits


Historically fully featured, tried and tested terminal operating solutions have only been available to the “larger” terminals and this has largely been down to the cost both for the solution and the implementation.

PortManager is not only fully featured, trusted by over 15 terminals worldwide but now has free implementation and training as well as the option of subscription pricing.

Subscription pricing includes support, maintenance and upgrades.

Yard view and planning

PortManager has a graphical yard view and planning feature so that you can see the current yard status and plan for future container receival and vessel discharging.

  • Use the overhead view, cross sectional view and stack view to instantly see the status of your yard
  • Multilevel filtering allows you to view containers based on vessel/voyage, port of discharge, size and more.
  • Show the yard view on a large screen to give office wide view of the current yard status
  • Plan receival of your containers ensuring they are in prime vessel loading locations.
  • Plan discharge of containers to optimise vessel discharge rates
  • Yard plan can be modified during operations to cater for changing conditions

Vessel Planning

The efficient loading and discharging of a vessel is key to the success of a terminal. Using the PortManager vessel planning feature you will be able to plan your vessel for optimum loading and discharge rates.

  • Use MOVINS data to make sure you adhere to central planners guidelines
  • Create Points of Work (POW) to ensure that containers are loaded and discharged in the correct sequence
  • Stow validations ensure that containers are planned in valid stow positions such as 40’ bays, reefer bays and tween decks
  • Stack weight and height validations ensure that containers are planned/loaded within vessel limits
  • Vessel plan can be modified during operations to cater for changing conditions
  • Produce documents such as Bayplans, scan plans and Baplie files

Operational functions

The day to day operating of a terminal can be complex and intensive. PortManager contains all the necessary operational functions to ensure that operations run smooth and efficiently, they include:

  • Utilising PRA’s to increase receival rates of containers
  • Preventing incorrect delivery of containers by using real time validations
  • Automatic calculation of storage reducing the time to generate invoices, preventing calculation errors and removing revenue leakage
  • Mobile scanning functions to record packing and unpacking containers
  • Full tracking of all activities give a current and historical insight into your operation

Tablet based mobile functions

Capturing events in real time and at the source ensures that operational data is live and accurate. PortManager’s tablet based functions can be used in a piece of equipment such as a forklift or by a “clerk” on the ground.

Events captured include the following:

  • Container/Cargo receivals
  • Yard Moves
  • Vessel Loading
  • Vessel discharging
  • Damages
  • Stoppages and Delays
  • Container/Cargo delivery


To enhance tracking of containers, trucks and equipment PortManager can be integrated with RFID scanners. RFID scanning gives the ability to automatically track the location of trucks, containers and equipment within the terminal.

RFID scanning reduces the need for manual data entry at the gates and vessel operations. This can help in increasing efficiency and reducing labour expenses.

Contact us to learn more about RFID scanning and how it can be implemented in a terminal.


Raising invoices on time and accurately is essential to ensure that monies for services provided are received as timely as possible. This is critical to ensuring the long term future of a terminal.

By capturing all the information necessary PortManager is easily able to raise invoices in a fraction of the time that it would normally take.

Invoices such as:

  • Storage
  • Vessel
  • Wharfage
  • Reefer power
  • Sundry

can all be raised and emailed with the click of a button.

Integration with your accounts package ensures that all invoices from all aspects of your business are in one place and financial analysis can be performed quickly and accurately.


It is important that the data captured within a terminal operating solution is usable and reportable. Whether it is daily operational reports, reporting to management, viewing current operational statistics, providing information to the next terminal or communicating with clients. PortManager has all the features to cover your reporting needs.

  • Operational reports give staff easy access to things such as stock reports, manifests, yard reports etc.
  • Standard EDI messages such as CODECO and COARRI can be sent to clients.
  • Statistical dashboards give a visual representation of live and historical data such as truck turnaround times, forklift utilization and vessel operations.
  • The online client portal allows your clients to view information about their cargoes at any time without the need to contact your staff.


PortManager is a fully featured solution that has been proven to contain all the features required by a terminal. There are many configurations within the solution that can be set to ensure the system works the way you need it to.

Years of experience however has taught us that bespoke customisation is sometimes necessary. PortManager can easily be modified if required and our team of engineers are well versed in ascertaining what changes might be needed, developing the changes and implementing them.


With any solution adequate support is important, with a terminal operational solution which helps to run your daily terminal operations it is essential.

PortManager is fully supported by our experienced support staff and support is included in the monthly subscription pricing.

What to do next…

Contact us to find out more and how PortManager can help your terminal achieve better efficiency.